Wedding Planning Package
Initial Consultation and Planning (6-12 months before wedding)
SERVICES: ​​
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Consultation Session(s):
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The wedding planner meets with the couple to understand their vision, preferences, and budget. This helps establish the foundation for the wedding's overall design, style, and theme.
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Discusses the couple's expectations, timelines, and priorities (e.g., budget, size of wedding, type of venue).
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Budget Creation:
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Helps create a realistic wedding budget and helps allocate funds appropriately to each aspect of the wedding.
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Timeline & Checklist Creation:
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Establishes a planning timeline and checklist to ensure key milestones are met (e.g., booking venues, ordering wedding attire, sending invitations).
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DELIVERABLES:
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Wedding budget breakdown.
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A customized wedding timeline.
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A list of recommended services (e.g., venues, vendors).
Venue Selection and Vendor Coordination (6-9 months before the wedding)
SERVICES:
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Venue Search and Selection:
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The planner helps identify the best venues based on the couple's preferences (location, size, ambiance, style).
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Visits and tours are often arranged to help finalize a choice.
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Vendor Recommendations and Management:
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Suggests trusted vendors for catering, florals, photography, entertainment, transportation, etc.
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Coordinates initial meetings and negotiations with vendors (contracts, payment schedules).
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Wedding Design:
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Starts helping with the aesthetic design of the wedding: color palette, theme, decor, and overall style.
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Guest List and Invitations:
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Assists with compiling the guest list and provides guidance on etiquette for invitations and RSVPs.
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Coordinates the design and sending of save-the-dates and invitations.
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DELIVERABLES:
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Secured venue.
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Contracts with key vendors (caterer, photographer, etc.).
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Event design concepts (mood boards, color palettes, floral arrangements).
Event Design and Details Finalization (3-6 months before the wedding)
SERVICES: ​​
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Wedding Styling and Decor:
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Finalizes design choices for ceremony and reception decorations, including floral arrangements, table settings, lighting, etc.
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Outfits and Attire:
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Assists with the selection and fittings for bridal attire, groom’s wear, and wedding party outfits (bridesmaids, groomsmen, flower girls, etc.).
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Coordinates with designers or tailors for any custom alterations.
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Entertainment and Music:
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Finalizes details with DJs, bands, or any live entertainment.
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Creates a playlist (if applicable), decides on song selections for special moments (e.g., first dance, ceremony music).
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Menu Selection:
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Works with the caterer to finalize menu options and any special dietary requests.
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Organizes tastings to ensure the couple is happy with the food choice.
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Transportation:
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Books and coordinates transportation for the couple and guests (limo, bus, car service, etc.).
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DELIVERABLES:
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Finalized décor and design elements.
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Confirmed attire for the couple and wedding party.
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Confirmed entertainment (music, DJs, etc.).
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Finalized menu and drink options.
Final Preparations and Confirmation (1-3 months before the wedding)
SERVICES:
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Final Vendor Confirmations:
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Double-checks all vendor contracts and arrangements to ensure all services are confirmed and timelines are adhered to.
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Ensures all details are clear, like arrival times, payments, and contact information.
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Seating Plan & Final Details:
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Creates a seating chart for the reception based on the guest list and final RSVPs.
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Finalizes any details for the rehearsal dinner, welcome bags, guest favors, etc.
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Wedding Day Timeline:
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Develops a detailed timeline for the wedding day, including the ceremony schedule, transportation, photo opportunities, and reception.
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Shares this timeline with all vendors and the wedding party.
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DELIVERABLES:
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Finalized seating chart.
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Complete wedding day timeline.
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Vendor confirmations and reminders.
The Wedding Day
SERVICES:
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Wedding Coordination:
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The wedding planner oversees and manages the entire wedding day, ensuring everything runs smoothly according to the timeline.
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Coordinates with vendors, directs the wedding party, and handles logistics.
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Manages any last-minute issues or emergencies, such as delays or vendor questions.
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Rehearsal Coordination:
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Often, the wedding planner will also be in charge of the rehearsal the day before the wedding, guiding the wedding party through the ceremony procedure.
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Troubleshooting & Problem Solving:
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The planner is the point person for troubleshooting any potential problems that arise on the wedding day.
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DELIVERABLES:
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Seamless execution of the wedding day, with no stress for the couple.
Post-Wedding
SERVICES:
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Vendor Payments and Finalization:
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Ensures that all vendors are paid on time and that any post-wedding tasks (like returning rented items) are handled.
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Thank You Cards and Gifts:
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Offers guidance for writing thank you cards or preparing gifts for the wedding party and vendors.
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DELIVERABLES:
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Vendor payments completed.
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Final thank-you notes or gifts for key participants.
